SOUTHERN REGIONAL LIBRARY FACILITY
CHAPTER I
BACKGROUND
A. Intoduction
There are many media is use in teaching learning process. Usually media is use in teching english to young learners because use it the teaching learning process will more easily.Young learners will be interesting and enjoyable in class room. For example Realia. realia is various kind of visual media which can be efectively use by EFL and EYL. Realia is a term used in library science and education to refer to certain real-life objects. In library classification systems, realia are objects such as coins, tools, and textiles that do not easily fit into the orderly categories of printed material. In education, realia are objects from real life used in classroom instruction.
CHAPTER II
DISCUSSION
A. Definitions and Storage Area Specifications
The SRLF is prepared to store manuscripts, archives, and other non-book materials with the exception of those items excluded specifically by the Southern Regional Library Board Statement of Operating Principles: realia which does not fit into a standard archival box, or flammable or potentially explosive items (such as nitrate film).
Special storage cabinets are available for 35mm microfilm, microfiche, audiocassettes, videocassettes, flat documents and maps. All other non-book materials must be boxed or rolled to be stored on open shelves. Two levels in the storage areas have been designed for restricted, non-circulating collections and these areas house special collections, archives, and other items requiring enhanced security. A campus may request that any individual volume or whole collection of items be designated for circulation only to the depositing campus when legal issues, personal rights or other security concerns prevail. Items so designated will be stored on these restricted levels, and they are given a status of “non-circulating”.
The SRLF is responsible for storing and paging materials only. Many of the media mentioned in this document, including computer tapes, audiocassettes, videocassettes, etc. are short-lived. It is the responsibility of the depositing campus to make arrangements to periodically reproduce such material in order to maintain its physical integrity.
B. Microfilm
1. Microfilm will be stored in standard film cabinets in Phase 1 Levels A and 1. Master negative and print negative microfilm will be stored in the Phase 2 master vault. Approximate capacity of the microfilm vault is 38,880 reels of 35mm film.
2. Master and print negative microfilm reels must be boxed in acid-free roll film boxes, no larger than 3 3/4" x 3 7/8" x 1 5/8". Use copies of microfilm will be stored in commercial roll film boxes or acid-free roll film boxes, no larger than 3 ¾’ x 3 7/8” x 1 5/8”.
3. Microfilm reels will receive individual barcode numbers affixed to each box.
4. Each piece must be identifiable so that correct bibliographic records may be found, and volume numbers, dates, or other information necessary for paging must be included.
5. The roll label should include depositing campus unit, main entry, title, call number, and specific dates or volume numbers on the film. The roll label should be placed either on one edge or on one face of the roll's box. One edge must be left free for the barcode label. If the microfilm is non-circulating (with use limited to the owning library only), include “Circ Status=N” on the label.
6. The suggested format for the label is:
| Depositing Campus/Branch Call Number Main Entry (or record #) Title Volume Numbers/Dates/Reel Numbers Circ Status=N |
7. Microfilm that has no circulation restrictions can be paged for on-site use and off-site lending, but it will not be reproduced for lending.
8. A microfilm reader/printer is available for public use at the SRLF.
C. Maps and Oversized Flat Documents
a. Maps and oversized, flat documents will be stored in standard map cases on Phase 1 Level 2 and Phase 2 Level A (special collections) or on Phase 2 Level B (non-restricted collections) of the SRLF. The map cases will hold flat maps and documents measuring up to 36" x 48”.
b. Flat documents and maps will be barcoded to the level of the bibliographic entry. Each flat document or map with an individual entry will receive a barcode, to be placed in the lower-right hand corner on the back of the sheet. Each group of documents or a series of maps, enclosed in a folder and accessed by one bibliographic entry, will be barcoded on the folder.
c. Each piece must be labeled so that the correct bibliographic record may be found and so that dates, locations, or other information necessary for paging may be added to the SRLF item record. Series of maps or documents should be enclosed in acid-free folders and the label placed on the outside of the folder.
d. The label should include depositing campus/branch, main entry, title, call number, and any specific dates, volume numbers or location information needed for paging.
e. The “label” may be as simple as marking the existing information on the map (with a key to markings to be provided by the depositing campus) or it may be a separate label applied to the back of the sheet or placed on the folder. The applied labels should be conservation quality and acid-free. The suggested label format is:
| Depositing Campus/Branch Call Number Main Entry (or record #) Title Volume Numbers/Dates/Location |
If the map is non-circulating (with use limited to the owning library only), include “Circ Status=N” on the label.
f. Maps and flat documents will be paged for on-site use and off-site lending, or may be photocopied, when possible, in lieu of loan. However, special collections maps and flat documents, so designated by the depositing campus, may only be used at the owning library (not on-site at the SRLF). They may not be reproduced at SRLF without the permission of the depositing library. Maps requiring special equipment to use should be paged for depositing campus use only. When maps or documents are placed in folders to be accessible by one barcode, the entire folder and not individual pieces will be paged.
D. Manuscripts and Archives
a. Manuscript and archival collections will be stored in acid-free boxes on the special collection levels of the Facility.
b. Standard archival boxes include but are not limited to:
Document Boxes:
| Length | Height | Width |
| 12 ¼” | 10 ¼” | 5" |
| 9” | 7 ¾” | 4 ¾” |
| 12 ¼” | 10 ¼” | 2 ½ “ |
| 15 ¾” | 10 ¼” | 2 ½” |
| 15 ¼” | 10 ¼” | 5” |
Record Storage Boxes:
| Length | Height | Width |
| 12" | 10 ¼” | 7 ½” |
| 15” | 10 ¼: | 7 ½” |
| 15” | 10” | 12 ½” |
Flat Document Boxes:
| Length | Height | Width |
| 12 ¼” | 3” | 10 ¼” |
| 12 ¼” | 1 ¾” | 10 ¼” |
| 15 ¼” | 3” | 10 ¼” |
| 12 ½” | 2 ¾” | 9 ½” |
| 15” | 2 ¾” | 11 ½” |
c. Boxes submitted for storage should weigh no more than twenty-five pounds each.
d. Individual boxes in a single collection will be shelved together as long as they are received in the same shipment at the SRLF. However, boxes with heights above 12 1/2" will require special treatment as oversized material and may be separated from other boxes in a particular collection.
e. 4.4 Each box will receive an individual barcode number to be affixed in the lower third of the right-hand, visible edge of the box.
f. Each box must be identifiable so that the correct bibliographic record may be found. The campus identifier, box number or any mechanism necessary for paging will be added to the SRLF records as items are processed.
g. The campus will be responsible for maintaining an inventory list for each collection. Each box in a collection must have a unique name or number to which the barcode will be linked. In this way the campus will be able to provide the location barcode number to the SRLF staff by looking up the specific box number in ORION2 (the library’s online inventory/circulation system).
h. The box name or number may be any coded designator that means something to the owning library (such as accession number or collection number), as long as each one is unique to the collection. For example, a collection of Twentieth Century-Fox still photographs may have a box number such as FS51.
i. The box label must be unambiguous and must lead the SRLF staff to the specific collection title as well as the main entry in the bibliographic record. For example, there may be more than one collection with the same main entry to be stored. If each collection has a separate series of box numbers, then each collection must be separately identifiable, for example: Twentieth Century-Fox/Still Photographs and Twentieth Century-Fox/Scripts.
j. The suggested format for a box label is:
| Depositing Campus/Branch Collection Number Main Entry Box Number Title Circ Status=N |
k. The label should be placed in the upper third of the front edge of the box; if the front edge is not obvious, then the label should be placed on one of the narrowest edges.
E. Media, such as Audio Recordings, Video Recordings, Magnetic Tapes, Photographic slides, and Realia
a. Audio recordings (cassettes, reels, disks, LPs), videocassettes, videotapes, videodiscs, compact discs, computer magnetic tapes, photographic slides, and realia will be stored on the special collection levels of the SRLF if they are to receive the protection afforded to non-circulating materials. Items that are a collection should be submitted to the SRLF in archival quality, acid-free boxes.
b. Loose audiocassettes, videocassettes, and disks are stored on shelves in Phase 1 Level 1 if they are not restricted use, and if each cassette or disk has an individual bibliographic record. A barcode will be attached to each cassette/disk in such cases.
c. Boxes will be stored in their upright position, with the lid side up, for all box sizes.
d. Boxes submitted for storage should weigh no more than twenty-five pounds each.
e. Media that is packaged like print volumes in acid-free boxes or hard plastic containers and that is accessed by an individual bibliographic record may be stored like a book in the circulating collections.
f. Individual boxes in a single collection will be shelved together as long as they are received in the same shipment at the SRLF. However, boxes with heights above 12 1/2" will require treatment as oversized material and may be separated from other boxes in a particular collection.
g. Each box will receive an individual barcode number to be affixed to the lower third of the front or the narrowest edge of the box.
h. Each box must be identifiable so that the correct bibliographic record may be found and box numbers or any information necessary for paging may be added to the SRLF item record.
i. Each campus will be responsible for maintaining a register of items in the boxes. Each box in a collection must have a unique name or number to which the barcode will be linked. In this way, the depositing library will be able to provide the location barcode number to the SRLF staff by looking up the specific box number in ORION2 (the library’s online inventory/circulation system).
j. The box name or number may be any coded designator that means something to the depositing library as long as each one is unique.
k. The box label must be unambiguous and must lead the SRLF staff to the specific collection title in the online catalog. For example, there may be more than one collection from an entity to be stored. If each collection has a separate series of box numbers, then each collection must be separately identifiable.
l. The suggested format for a box label is:
| Depositing Campus/Branch Campus Identifier Main Entry Box Number Title of Collection Circ Status=N |
If the items are restricted use, include “Circ Status=N” on each label.
m. The label should be placed in the upper third of the front edge of the box; if the front edge is not obvious, then the label should be placed on one of the narrowest edges.
n. The SRLF only provides microform readers/printers for on site users. No other AV equipment is available at the SRLF for user needs. Therefore staff at depositing libraries should be prepared to page AV material back to campus libraries to insure that appropriate equipment is available.
o. When media or realia are stored in boxes, only entire storage boxes will be paged for off-site lending. Individual items will not be retrieved from the boxes.
p. The SRLF provides an environment conducive to preserving impermanent media such as audiocassettes, audioreels, videocassettes, etc. as long as possible. However, it cannot take responsibility for reproducing that media to insure that it remains intact.
F. Microfiche and Microcards
a. The storage of microfiche at the SRLF presents special paging problems because fiche are so numerous and physically too small to label individually. Most fiche collections require knowledge for rapid retrieval, and many fiche additions would require some interfiling, making them difficult candidates for storage at the SRLF. The SRLF Board recommends that campus libraries carefully examine each fiche collection under consideration for deposit in the SRLF, and deposit it only if the collection as a whole is rarely used.
b. Microfiche and microcards will be stored in standard fiche cabinets on Phase 1 Level A of the SRLF.
c. It is expected that the greatest volume of microfiche deposits will be in the form of uncataloged collections. However, monographs on fiche will be accepted by the SRLF provided online bibliographic records exists.
d. Because individual microfiche sheets within a collection will not receive individual barcodes, each sheet must be identifiable. The collection name and number by which the fiche may be retrieved must appear at the top of each fiche or card.
e. If the individual sheets are not clearly marked, each fiche should be placed in a labeled acid-free sleeve. Exceptions to this requirement, especially for large collections of fiche not currently in acid-free sleeves, may be approved upon consultation with the SRLF Operations Manager.
f. The preferred label format for monographs is:
| Depositing Campus/Branch Call Number Main Entry (or record #) Title |
For collections of microfiche, the depositing campus and library branch (when applicable), main entry, title, and fiche number are needed. If the author/main entry and/or title are on the header of each fiche, then it is not necessary to add them to the label.
g. In order to insure that these materials can be paged efficiently, campus libraries desiring to store microfiche or microcard collections should consult with the Operations Manager prior to submitting deposits to the SRLF. Standards or exceptions for labeling the fiche may then be tailored to the individual collection.
h. Microfiche collections must have online bibliographic records. Because there is no item-specific inventory record for the fiche at the SRLF, borrowers will be responsible for specifying the appropriate fiche number needed, gathered either from reference tools or from the records of the depositing campus, so that SRLF staff can retrieve the fiche.
i. Microfiche will be paged for on-site use at the SRLF, and will also be circulated to campus libraries. Photocopies or electronic document delivery of the fiche, in lieu of loan, may also be requested by the borrower.
j. Pre-boxed microcards will be stored in the regular stack collection and will be shelved like a book.
k. A microfiche reader/printers are available at the SRLF for on site use. Microcard readers are not available at the SRLF.
Requests for exceptions to these guidelines should be submitted to the Director or Operations Manager of the Southern Regional Library Facility.
CHAPTER III
CLOSING
A. Conclusion
An index is never going to take the place of an actual object itself. Serious research will, in all likelihood, continue to require that objects be studied, recorded and measured in person, and no surrogate record, no matter how complete, can take the place of that. However, the billions of items currently in museum collections around the United States and the rest of the world are invisible to many of the people who could make the most use out of the information they have to impart, because there is currently no way to locate these items, either at a distance, or, in many cases, in the museum itself. With the onset of the information age and the explosion of available technology for the processing of that information, it seems ironic that there is not a great push in the museum field to develop useful and cooperative systems for accessing the wide range of objects available in their collections. In less than fifty years, libraries have established a cooperative, standardized system for access to printed materials. There is no reason to believe that given time and effort the same could not be established for collections of objects in museums across the world.
REFERENCES
Beck, I.L., MacKeown, M.G., and Kucan, L. (2005). Choosing words to teach. In E.H. Hiebert & M.L. Kamil (Eds.), Teaching and learning vocabulary. (pp. 207-22).
Bennison, M. (2005). Young learners’ reflections working within a rich e-learning environment. Reflecting Education. 1(1-2), 59-75.
Cameron, L. (2001). Teaching Languages to Young Learners.
Gairns, R.& Redman, S. (1998). Working with words.
Hacken, P. (2003). Computer-Assisted Language Learning and the Revolution in Computational Linguistics. Linguistik Online. 17 (5), 23-39. Retrieved January 3, 2008 from http://www.linguistik-online.de/17_03/tenHacken.pdf .
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